The following are some strategies for preparing heartfelt sympathy notes, which can be sent the traditional way – on printed cards or notepaper – or via technology, such as e-mail or online Guest Books:
- Wait a day, a week or a few weeks to digest the news and collect personal thoughts before writing the note.
- Begin with a sentence that expresses sadness for the loss.
- Use the sentences that follow to articulate personal feelings, memories, anecdotes, and any ways the deceased touched others and made a difference.
- Draft the note first. Then, edit, revise, and proofread before writing the final note.
- Allow the note to sit for a day before sending it. Re-read it to ensure it reflects the true message that it is intended to convey.
- Include the sender’s address on the envelope, or the e-mail address in the online Guest Book, to make it easier for recipients to respond back, should the recipient wish to do so.