For whatever reason, you never got around to writing that sympathy note. Maybe you are pressed for time or it felt too hard. Now it is weeks and months later and you wonder, "How late is too late when it comes to writing a message of condolence?" As one widow shares, “It's never too late. It's not as if we finish grieving and ‘forget’ that our loved one died.” A loved one’s death is always in the hearts and minds of the bereaved.

Here are some tips on belated condolence notes:

• Whether you just learned of a death or procrastinated for months, don’t be afraid to reach out.
• Begin your sympathy message with an expression of how you are feeling. For example: “I just wanted you to know that Susan is often in my thoughts and I remember her with love, as I know you do."
• Follow with additional thoughts, a personal story or memory of the deceased, and your expression of sympathy.
• The bereaved will be grieving for a long time and your thoughtfulness and care will help in the healing process.

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Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, now at a reduced price for e-books for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.
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Many friends and family members announce the death of a loved one on Facebook so that's where I most often learn that there's been a death. In this day and age, social media is the most expedient way to communicate personal news. And yet Facebook death announcements feel so impersonal as do the many condolence posts that friends share.

 I'm no longer a frequent Facebook user so sometimes I learn the news belatedly. I am always on the fence on how to respond to these announcements. If I write on a friend's Facebook wall, will my message sound trivial? If I don't write on a friend's wall, will they think I do not care? The biggest dilemma we each face; do you post a condolence message on Facebook or do you write a traditional condolence note?

I always write a note of sympathy so the decision is not too hard for me.  Having been bereaved myself, I know the healing power of written condolences and I like to think sympathy notes will be re-read and cherished during the period of mourning.

And yet Facebook communication is so tempting because it is immediate. If you write on a friend's wall, they will instantly know that you care. Instead, if you write a sympathy note, they will have to wait a few days until the note arrives.

Is it worth the wait? For me personally, I believe it is. But we are each unique and you will need to decide yourself how you want to console your bereaved friends and loved ones. While Facebook is immediate, the posts are often short and quickly written. Notes with personal messages of condolence take time and are usually well thought out. I believe they are meaningful and well worth the time and effort it takes to write and deliver.

​Most people would like some help when it's  time to write a sympathy note. As one friend puts it, "It’s very difficult to figure out what to say to someone experiencing such deep sorrow."

The bereaved do appreciate the caring sentiment these notes convey and they play an essential role in communicating our condolences. While it’s important to craft a comforting message, it feels as if there is too much emphasis placed on a written note rather than the personal extension of condolences and support extended to the bereaved.

Many bereaved share how touched they are by notes and personal remembrances from friends, loved ones, neighbors, and colleagues. These messages are often savored, read, and re-read during the period of mourning. But the bereaved also share that the most meaningful expressions of sympathy are often verbal and face-to-face communications in the weeks and months following a death. This is a sad and often lonely period when physical presence is often scarce.

So instead of placing so much importance on a sympathy note, let’s focus our attention on being present in the life of the bereaved, well past the early weeks following a loved one’s death. Do write a meaningful note, sign an online guest book, and post on a Facebook page, sharing your stories and old photos that make the deceased present once again to those who loved and cherished them. But don’t stop there. Send a “thinking of you” card, a personal note, an email message, a text, or a Facebook poke. Phone to check in and see how they are doing. Suggest a date for a walk, coffee, a visit, or a meal. Invite them to join you for a movie, religious service, shopping, dinner at your home, or some time out. Offer to pick them up if you feel they are too housebound or they seem to be having difficulty moving forward.

Caring condolence notes are a great start, but once they’re mailed, your job isn’t done. Let your thoughtfulness extend beyond the written word and your kindness will make a profound difference.

Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, now at a reduced price for e-books for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.
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Adapted from legacy.com All rights reserved.

What makes a sympathy note memorable? How do you elevate a note of condolence from an acknowledgment of sympathy to one that comforts the bereaved?

I find that people struggle to find the right words to write a truly appropriate condolence message. But it's not your mastery with words that's important; what are truly memorable are messages that come from your heart.

In the weeks following my mom's death, I received many condolence notes that truly brought me comfort. I thought I'd share some of the qualities that made these messages special.

1. Memories are all we have left when a loved one dies and it's wonderful to hear someone else's perspective of our loved one. One friend shared: "Your mom was always so fun to speak with. Many from her generation tell the same stories over and over but your mom had so many interests and travels, I loved to visit with her."

2. It can be insightful to hear how others viewed your family member. My cousin shared: "I always thought it must have been so much fun growing up in your family. You always seemed to be such an active and involved bunch. I can only imagine what a great teacher your mom must have been because she had such a keen interest in so many things."

3. A friend made me feel better for feeling so bad. She shared: "It is always difficult to lose your mom, no matter what your age."

4. And someone from my book club who was not an intimate truly touched my heart when she referred to my mom as "Your dear mother."

Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, now at a reduced price for e-books for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.
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When we hear there's been a death, our first impulse is to respond quickly by writing a sympathy note. But waiting to send a condolence note is okay too. It’s in the weeks and months ahead, when mourning takes place, that people might most appreciate a sympathy note.

The following are some tips for preparing heartfelt sympathy notes, which can be sent the traditional way – on printed cards or notepaper – or via technology, such as e-mail or online Guest Books:

• Wait a day, a week or a few weeks to digest the news and collect personal thoughts before writing the note.
• Begin with a sentence that expresses sadness for the loss.
• Use the sentences that follow to articulate personal feelings, memories, anecdotes, and any ways the deceased touched others and made a difference.
• Draft the note first. Then, edit, revise, and proofread before writing the final note.
• Allow the note to sit for a day before sending it. Re-read it to ensure it reflects the true message that it is intended to convey.
• Include the sender’s address on the envelope, or the e-mail address in the online Guest Book, to make it easier for recipients to respond back, should the recipient wish to do so.

​Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, available in ebooks for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.

When someone dies, all we have left are our memories. Condolence notes that express your sympathy bring comfort to the bereaved. The most meaningful ones include your thoughts, personal memories and, if possible, a treasured story. Photographs are especially appreciated.

Expressing condolences can be a challenge when you never met the deceased. Instead of first hand observations, you can draw on the previous conversations you've had with the bereaved. Use those stories and anecdotes as the basis for your note of sympathy, as in the following example:

Dear William,

You have my deepest sympathy on the death of your mom. I know how important she was in your life and your care and support during these last few years must have brought her great comfort. Your relationship was quite special and while this makes the loss so very painful, I do believe that your closeness and warm memories will bring you solace in the days and months ahead. Know that I am thinking of you and your mom.

Fondly,

Marie

Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, available in ebooks for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.
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Used with permission from www.legacy.com

A neighbor wonders, “Is it too late to send a condolence note six months after a death?” I’m not aware of a statute of limitations when it comes to condolence notes, but how late is too late? Is it appropriate to send a note six months or even one year after a death?

One bereaved friend says it is never too late to express your condolences. “Your loved one is in your heart and mind every day and it is comforting to know that someone else is also thinking of them.”

Treat each case individually. Have you known about the death for many months and procrastinated? Or, did you just learn of a death, for example a high school or college friend, and wish to contact the parents or sibling(s)? Evaluate each case on its own merit. You might ask yourself, “What is it I want to say and what makes me want to reach out?”

The following example is a belated sympathy note you might write for a former classmate that died seven months ago:

Dear Mr. and Mrs. Hiller,

Please accept my apology for this delayed note, but I just learned of Paul’s death. I was unaware he was ill and I’m terribly saddened to hear of his untimely death. You both have my deepest sympathy.

Paul was an extraordinarily special person who touched many lives. I was so lucky to have him as a roommate freshman year and he made my transition to college much easier. We supported each other through many challenges and I’ll always be grateful for the integral part Paul played in my life.

Despite living on opposite coasts, Paul and I managed to retain our friendship and when we had time to spend together, it was if no time had elapsed between visits. I will miss our conversations and visits, but cherish all my memories.

You were wonderful parents and I always enjoyed your campus visits. You and Paul made a difference in my life and I will continue to keep you in my thoughts and prayers.

Warm regards,

Adapted from Legacy.com and used with permission