Somehow, you never got around to writing that sympathy note. How late is too late when it comes to writing a message of condolence? As one widow shares, “It's never too late. It's not as if we finish grieving and ‘forget’ that our loved one died.” A loved one’s death is always in the hearts and minds of the bereaved.

Here are some tips on belated condolence notes:

• Whether you just learned of a death or procrastinated for months, don’t be afraid to reach out.
• Begin your sympathy message with an expression of how you are feeling. For example: “I just wanted you to know that Susan is often in my thoughts and I remember her with love, as I know you do."
• Follow with additional thoughts, a personal story or memory of the deceased, and your expression of sympathy.
• The bereaved will be grieving for a long time and your thoughtfulness and care will help in the healing process.

Photo: Simplesympathy.com

When we hear there's been a death, our first impulse is to respond quickly by writing a sympathy note. But waiting to send a condolence note is okay too. It’s in the weeks and months ahead, when mourning takes place, that people might most appreciate a sympathy note.

The following are some tips for preparing heartfelt sympathy notes, which can be sent the traditional way – on printed cards or notepaper – or via technology, such as e-mail or online Guest Books:

• Wait a day, a week or a few weeks to digest the news and collect personal thoughts before writing the note.
• Begin with a sentence that expresses sadness for the loss.
• Use the sentences that follow to articulate personal feelings, memories, anecdotes, and any ways the deceased touched others and made a difference.
• Draft the note first. Then, edit, revise, and proofread before writing the final note.
• Allow the note to sit for a day before sending it. Re-read it to ensure it reflects the true message that it is intended to convey.
• Include the sender’s address on the envelope, or the e-mail address in the online Guest Book, to make it easier for recipients to respond back, should the recipient wish to do so.

​Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, available in ebooks for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.

When someone dies, all we have left are our memories. Condolence notes that express your sympathy bring comfort to the bereaved. The most meaningful ones include your thoughts, personal memories and, if possible, a treasured story. Photographs are especially appreciated.

Expressing condolences can be a challenge when you never met the deceased. Instead of first hand observations, you can draw on the previous conversations you've had with the bereaved. Use those stories and anecdotes as the basis for your note of sympathy, as in the following example:

Dear William,

You have my deepest sympathy on the death of your mom. I know how important she was in your life and your care and support during these last few years must have brought her great comfort. Your relationship was quite special and while this makes the loss so very painful, I do believe that your closeness and warm memories will bring you solace in the days and months ahead. Know that I am thinking of you and your mom.

Fondly,

Marie

Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, available in ebooks for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.
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Used with permission from www.legacy.com

News travels fast through social media so it’s no surprise to hear about a death through Facebook. Blasts of news are so frequent that we’ve become adept at responding in similar fashion. Why send a sympathy note when with a few clicks of the keys, you’ve said your peace? With seemingly ease, people react immediately to sad news.

While I’m not a fan of posting condolence messages on Facebook, I’ve become aware of just how comforting the immediacy of support can be.

I recently attended the funeral service for a 79-year-old member of my congregation. During the service, one of the bereaved sons shared a few of the many tributes written on his father’s Facebook page. His father was a retired music teacher and his former students were very loyal and kept in touch. Upon hearing of his death, there were dozens of messages that appeared on his Facebook wall. One shared his deep sadness upon hearing the news and then continued by detailing how his beloved music teacher made a huge difference in his life. He shared stories that the family had never heard and this brought them a greater sense of their father’s legacy as well as his talents. Other students told stories that depicted their dad’s idiosyncrasies and this made them laugh. Laughter in the face of so many tears brought solace.

When my mom died, I loved the stack of condolence letters I received and on sad days, I took them to my favorite chair and re-read them. It’s true, I had to wait months to receive some of them but they became treasured reminders of my mom’s legacy; and they brought needed comfort.

Facebook seems to be doing the same thing and more in a quicker and more efficient format. For example, years ago when a cousin died, it took lots of work for me to hunt down old photos, make copies, and send an album to her bereaved husband. Now, it’s easy to scan old photos and post new ones on Facebook, some the bereaved might never have seen. And even if they have seen them, they have all the memories in one online place.

Will I stop writing and mailing written condolences? No I won't. But I will be more flexible in sharing stories and photos on Facebook. If I see the bereaved is “liking” what they see, I might add some memories to the mix. After all, the whole point is comforting the bereaved.

​Robbie Miller Kaplan is an author who writes from a unique perspective as a mother who has lost two children. She has written How to Say It When You Don't Know What to Say, a guide to help readers communicate effectively when those they care about experience loss, available in ebooks for "Illness & Death," "Suicide," "Miscarriage," "Death of a Child," "Death of a Stillborn or Newborn Baby," "Pet Loss," "Caregiver Responsibilities," "Divorce" and "Job Loss." All titles are in Amazon's Kindle Store.

Copyright www.legacy.com. Used with permission.

A neighbor wonders, “Is it too late to send a condolence note six months after a death?” I’m not aware of a statute of limitations when it comes to condolence notes, but how late is too late? Is it appropriate to send a note six months or even one year after a death?

One bereaved friend says it is never too late to express your condolences. “Your loved one is in your heart and mind every day and it is comforting to know that someone else is also thinking of them.”

Treat each case individually. Have you known about the death for many months and procrastinated? Or, did you just learn of a death, for example a high school or college friend, and wish to contact the parents or sibling(s)? Evaluate each case on its own merit. You might ask yourself, “What is it I want to say and what makes me want to reach out?”

The following example is a belated sympathy note you might write for a former classmate that died seven months ago:

Dear Mr. and Mrs. Hiller,

Please accept my apology for this delayed note, but I just learned of Paul’s death. I was unaware he was ill and I’m terribly saddened to hear of his untimely death. You both have my deepest sympathy.

Paul was an extraordinarily special person who touched many lives. I was so lucky to have him as a roommate freshman year and he made my transition to college much easier. We supported each other through many challenges and I’ll always be grateful for the integral part Paul played in my life.

Despite living on opposite coasts, Paul and I managed to retain our friendship and when we had time to spend together, it was if no time had elapsed between visits. I will miss our conversations and visits, but cherish all my memories.

You were wonderful parents and I always enjoyed your campus visits. You and Paul made a difference in my life and I will continue to keep you in my thoughts and prayers.

Warm regards,

Adapted from Legacy.com and used with permission

Many people draw a blank when it comes to crafting a sympathy note. It appears that a lot of thought or a lot of angst goes into writing a message of condolence.

Is a sympathy note harder to write than let’s say, a note of apology? Or a thank you note? All three types of notes have something in common; they all deal with emotion whether sorrow, sadness, or joy, and our goal is to convey the appropriate emotion.

But notes of sympathy aren’t just about emotion; You’re writing to someone who’s very sad and feels a horrific sense of loss. The goal in writing a condolence message is to provide some comfort during this painful period and that’s where the challenge comes in. How do you write a message that is truly going to comfort someone feeling deep pain?

The best notes of condolence come from the heart and if you can write one that conveys both your sadness and understanding of what it means to lose someone you love, chances are you'll write a thoughtful and memorable sympathy note.

But what if you are one of the many individuals who find that hard to do? Then do the best you can. Express how sorry you are for the loss. Let them know you are thinking of them. If you have a personal connection, communicate that you care. If you were acquainted with the deceased and have a memory, this is the time to share it.

If you acknowledge the loss and express your sympathy, than you’ve done what’s most important. And maybe that’s just enough.

Do you need to write a condolence note? "It's not always necessary," says Robbie Miller Kaplan, condolence expert.

One of the questions I’m most frequently asked is, “How do I write a sympathy note?” Maybe the question you should be asking is: "Do I need to write a note of sympathy?"

For example, the father of a dear friend died. My friend was out of town when I heard the news and I reached her by phone. We talked for half an hour and she shared that after a long illness, she’d made peace with her dad’s death. I called again and we spoke after the funeral. I invited her and her husband for dinner the night they returned home and she accepted. After speaking with her at length and extending my sympathy over a home-cooked meal, it felt unnecessary to write a personal condolence note, and I didn’t.

A few weeks ago I attended the funeral of a friend’s sister. I had an opportunity to express my condolences after the service. My friend hugged me tight and I knew that the physical support was a comfort. I attended a Shiva the following night; a Shiva is a Jewish ritual of mourning where family members and friends congregate to comfort the mourners. I then sent a donation in memory of my friend’s sister to the organization she’d designated. After all these expressions of sympathy I felt a sympathy note was not warranted.

I don’t suggest a blanket approach when it comes to sympathy. Each loss is unique and it's appropriate to make a personal decision on how best to support friends and loved ones. While I believe it’s always appropriate to write a note of sympathy, there are times when our actions are an expression of our condolences and writing a note isn’t necessary.
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When faced with illness and death, It’s easy to feel isolated; as if you’ve checked out and the rest of the world is moving on without you. Small remembrances can bring you back into the world and mean a great deal.

I know this from firsthand experience. During a difficult convalescence, I became my mom's caretaker. The hours and days seemed to stretch so I created a ritual. Each afternoon around three o’clock I went to the mailbox and retrieved the mail. I’d sit with my mom in her family room and I would separate out the notes and cards. I’d open them, read them aloud, and we’d pass them back and forth, all the while talking about the thoughtful friends and family members who sent them. This ritual broke up our long afternoon and helped us feel more in touch with the world.

Since then, I make it a habit to send notes for just about any reason. I like to connect whether someone is sick, bereaved, facing a rough patch, or did something kind for me.

Recently, I spoke to several friends who have become caregivers to parents in their 90’s. They shared some of the difficulties, fears, and blessings of taking care of parents who can no longer manage on their own. One of my friends mentioned that it’s very helpful for others to remember her mom, even with something as simple as a note.

While I don’t know these moms personally, I know their daughters and I decided to write to two of the moms. I faced the dilemma; what do you write about when you don’t know the recipient? So I shared with the moms what I did know; that they had done a terrific job raising wonderful daughters and I’m very lucky to have them as friends. The notes didn’t take long to write, but they had big impact. Here is one of the responses I received:

“The sweet note that you wrote to my Mom arrived yesterday afternoon.  To be honest, she was a little confused by it, since she doesn’t remember who you are.  But I felt your love and kindness in every word and appreciated it more than you could know. Thanks for being such a dear friend.”

See if you can find a few minutes to write a note and make someone’s day. It’s time well spent!

It happens frequently. Someone we know has a death in the family; a friend’s mother dies or a colleague’s son is killed in a car accident. The loss touches you, but you have never met the deceased. You know it’s important to reach out to the bereaved and extend comfort, but how do you write a condolence note for someone you don’t know?

When someone dies, all the bereaved have left are their memories. Sympathy notes that express your condolences bring needed comfort to the bereaved. The most meaningful ones include your thoughts, personal memories, and if possible, a treasured story. Photographs are especially appreciated.

You do need to dig a little deeper to write a meaningful note of sympathy for someone you don’t know. Here is an example of a condolence letter you might write to a friend on the death of a parent you have never met.

Dear Peter,

I was so sorry to hear about the death of your father. I’m sure your dad had a hand in modeling behaviors that shaped the special person you are – your wonderful medical skills, compassion, and patience. And your keen sense of humor. You have shared lots of stories about your family and I’m hoping that the good memories will be a comfort to you while you grieve this loss. Know that I’m keeping you in my thoughts and prayers.

Much love to you and Melissa.

Barbara

Image: http://simplesympathy.com/printable-sympathy-cards